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Privacy Policy

PARCIS Privacy Policy

Last updated: 01/11/2025

This Privacy Policy explains how PARCIS LIMITED (“PARCIS”, “we”, “our”, or “us”) collects, uses, stores, and protects personal information when you visit our website, interact with us, or use our services.

We are committed to protecting your privacy and handling personal data in compliance with applicable data-protection laws, including the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

PARCIS LIMITED
Company number: 16325163
Registered office: 24 Back Lane, Marshfield, Chippenham, England, SN14 8NQ

For any questions about this Privacy Policy, you can contact us at:  [email protected]

2. What Data We Collect

We may process the following categories of data:

Information you provide directly

  • Name, email address, job title and organisation

  • Contact details submitted through forms (e.g., demos, briefings, partnership enquiries)

  • Information related to support requests, onboarding or evaluation projects

Usage and website information

  • Device information, browser type and settings

  • Website analytics such as page views, time on page, navigation, and actions taken

  • IP address and general location data (non-precise)

  • Cookies and similar tracking technologies (see Section 10)

Information related to pilots or evaluations

In cases where pilot or evaluation agreements are in place, we may process limited metadata strictly required for:

  • Decision receipts

  • Audit trails

  • Testing of guardrails or explainability functions
    All processing occurs as configured by the client and subject to contract.

We do not collect raw model weights, training data, proprietary decision logic, or customer production data unless explicitly and contractually agreed.

3. How We Use Your Data

We use personal information to:

  • Respond to enquiries, demo requests and partnership discussions

  • Provide information about our products, updates or events (with your consent)

  • Support pilot projects, proofs-of-concept or evaluation activities

  • Maintain and improve our website and services

  • Meet legal, regulatory or security obligations

We do not sell personal data or use it for automated decision-making unrelated to the operation of our own site or services.

4. Legal Basis for Processing

Under UK GDPR, we process personal data based on:

  • Consent (e.g., newsletter signup)

  • Contractual necessity (e.g., pilots, onboarding, support activities)

  • Legitimate interests (e.g., maintaining site performance, responding to enquiries, business operations)

  • Legal obligation (e.g., recordkeeping, regulatory requirements)

5. How We Share Data

We may share personal data with:

  • Service providers such as hosting, analytics, CRM or email delivery platforms

  • Legal, regulatory, or supervisory authorities when required

  • Contracted partners for pilot work or technical engagements (with appropriate safeguards)

We do not share data with unauthorised third parties or advertisers.

6. International Transfers

Where data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

  • UK GDPR-approved Standard Contractual Clauses

  • Adequacy decisions

  • Additional technical and organisational measures when required

7. Data Security

We use technical and organisational measures to safeguard personal data, including:

  • Encryption in transit and at rest

  • Access controls and role-based permissions

  • Logging, monitoring and secure development practices

  • Customer-managed keys (BYOK) for applicable deployments

  • No raw customer data leaving the client environment for air-gapped or dedicated deployments

Despite these measures, no system is completely free of risk. We encourage responsible security practices across all integrations.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.
You may request deletion of your information at any time (see Section 9).

9. Your Rights

Under UK GDPR, you have rights including:

  • Access to your personal data

  • Correction of inaccurate information

  • Erasure (“right to be forgotten”)

  • Restriction of processing

  • Data portability

  • Objection to certain processing

  • Withdrawal of consent

To exercise these rights, contact us at: [email protected]

We will respond within applicable legal timeframes.

10. Cookies and Tracking

Our website uses cookies and similar technologies to:

  • Understand site performance

  • Improve user experience

  • Support analytics

  • Remember preferences

You can control or disable cookies through your browser settings.
A full cookie notice may be provided separately.

11. Links to Third-Party Sites

Our website may contain links to external sites. We are not responsible for the privacy practices of those websites and encourage you to review their policies.

12. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

Standard Disclaimers

These apply to all PARCIS materials, pilots and website content:

  • PARCIS is a technology platform; materials are for information only and do not constitute legal advice.

  • Pilot or preview features may change; availability depends on contract, deployment model and jurisdiction.

  • “Explainability”, “guardrails” and “regulator-ready” features support compliance work but do not guarantee compliance.

  • Customers remain responsible for meeting legal and regulatory obligations.